Archive handling in Portal

Portal comes equipped with a powerful framework for utilizing various archival solutions. The methods a user of Portal can access are:

  • Archive
  • Restore
  • Delete from Archive

These actions are available from the Search, Last 10, Collections, Mediabin and Item gearbox menus as well as the Item Pods in Portal. On the Search page results can be filtered by Archive Status and Searches can be made and Saved with Archive State as one of the search criteria.

Archive

Many different archive plugins can be active at the same time, as such you have to select which archive solution you want to send the asset(s) to when triggering an archive action. When triggering an archive action, you also have to select if you want to leave the asset online or remove it once it has been successfully archived.
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The archival state of an item is visible on the search results pods. A red circle indicates that the asset is archived and not found on any online storage. A small filing cabinet icon indicates that the asset is both archived and still located on online storage.

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The archival state of an item is also visible on the item page’s Preview pane.

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There are two options when Archiving an asset.

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Purge item from online storage

This means that it will also delete the asset’s file(s) that are Online.

Archive media related to the project

This is only available for Project items. This will also schdule Archiving of the Project Items Related to this Project. Archiving will not take place if the related media is part of other Online projects.

Restore

This action is only available on assets which are Archived and cannot be found online. If invoked it will restore the archived asset’s Original shape file(s) to online disk again. The archived copy will be left as is.
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Delete from Archive

This action is only available on assets which are Archived and can be found online. If invoked it will attempt to delete the archived asset’s file(s) from tape/deep storage. For those archive solutions were deletes are not possible it will cause Portal to forget about the archived copy.
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Purge from Online

This action is only available on assets with are Archived and Online. If invoked it will attempt to delete the asset’s file(s) that are Online.