The settings page allows you to change the way Portal operates to suite you and your needs.

Results per page
Change the number of results that you see when doing searches, and using collections of items.
Contact Number
A phone number that you can be reached on if there is a problem.
This allows you to change the theme of the site. The themes can have different functionality, design, and offer a different environment to work in.


This can be disabled by an administrator

The page the you are redirected to after logging in to the system. The choices are set up by the system administrator and you can choose from those items in the list.
Default Ingest profile
If you belong to multiple ingest group you can choose which one should be default. This can be changed when you Upload material to the system.
Default collection profile
If you quick-add a Collection the new Collection will get the Access Rights according to the setting for this Group.
Default Group
The default values of the settings will be fetched from this group unless user overrides those. Examples are metadata groups.
Exclude subcollections
If subcollections should be excluded as default when you do Collection search
Default search results type
The default search result view is used whenever you do a new search session. If you are searching and you change it during searching then it will start using that view until you change it again. This is not used for the last 10 search results which is always the grid view.
Default search criteria Display
If default search should be only on Items or Subclips or everything.
Default serach criteria Search Only
If search only on Non-timed, Annotation timed metadata or Both
Default sort field
How should the default search be sorted.
Default sort order
Ascending or Descending.
Default Sortlist
The metadata fields that are used to sort your items upon search.
First name
Your first name.
Last name
Your last name.

This field allows you to update your password in the system. If left blank when you are updating your settings then it won’t update your password.

Please fill in the password confirmation field with the same password. Upon clicking submit your password will change.

Shows the groups that you as a user are in. To change please contact your Administrator as only administrators can change the groups you are a member of.
This is an optional add-on. If enabled it allows you to enter the language of your choice, and will also change the formatting of dates, numbers and other details to that of your language and regional preference.

For instance when it is enabled you can change between British and American English, and English will be used as the language but the formatting of dates will change to meet the normal preference of the country.

Metadata Settings

With this section you can configure default metadata groups for Items, Collections and Subclips.



With this section you can see and overview of the jobs that you have ongoing and completed. This page updates as jobs are progressing.

Jobs ID
The System ID of the job. Useful to give to administrators if there is a problem with a job and you want them to investigate it.
The type of the job
Current status of the job.
Current username.
Shows the progress of ongoing jobs.
System priority for the job.

You can filter on the status and the type of the job to narrow down your search.

API Tokens

In this section you can delete your allowed tokens for Agents or other 3rd party integrations.


If you have a multilingual Portal system, you can configure your default language here.


With this section you can see, filter and delete Notifictaions.


You can also configure your notifictions if you want the in Portal notifications center only or if you also want e-mails. TO allow e-mails you need of course to configure your e-mail address correct.